Online board meetings are becoming more popular as a way for directors to attend meetings without the need to travel. They’re also a better method for governance of nonprofits, as they enable more focused discussions and more time to focus on making decisions.
Virtual meetings require more preparation than traditional meetings, however they can be equally efficient if you follow simple rules to run efficiently. First, ensure that your attendees have a reliable internet connection and their video calls are clear. It’s essential to have an agenda for your meeting that includes pertinent documents, a list of discussion topics, and the ability to vote via a remote device. Some online platforms incorporate these features to make the meetings more interactive, so be sure to look for these features when selecting a software platform.
Make sure your microphones and speakers are in good working order prior to the meeting. It is also advisable to ask your attendees to mute their devices during the conference and avoid distractions such as pets or family members. It’s also an excellent idea for those who weren’t able to attend to record the meeting. This will make it easier to record minutes and communicate with other attendees.
It is possible to require that attendees register before the meeting. This will allow you to collect their email address and name. This protects data from unauthorized users and lets you verify attendance numbers for your meeting report.
